When your business is facing problems like high turnover, compliance issues and too much manual admin, it’s time to start looking for proptech that can help lighten the load. There’s no need to worry about these when you have the right tools at your disposal.
What can software help?
Knowing what proptech is on the market is important to help transform your business. The following can be of assistance:
Overwhelming manual admin
A high administrative burden takes block managers away from more impactful tasks. Performing these tasks manually can also lead to information duplication and confusion when locating and accessing data. CRMs can be a brilliant time-saver in this case by automating data entry, preventing staff burnout from multi-tasking and leaving block managers space to deal with larger jobs. Some CRMs also integrate easily with other systems, eliminating the need for double-keying information.
Sending out individual emails to occupants also takes a lot of time and effort. CRMs enable automated email and SMS communications, improving efficiency and consistency. The interface on a CRM will also be user-friendly and help promote streamlined workflows.
Wasted time
Doing inspections manually can result in wasted time. An inspection application helps communicate the findings of a survey to the block manager, eliminating any difficulties. Software can also be used to source independent inspectors specifically for this.
Meanwhile, risk assessments often aren’t considered or completed correctly if done manually. An allocated portal for managing and documenting risk assessments, which holds clear risk management processes and tools, improves confidence and reduces employee stress. A repairs and maintenance tool like Fixflo allows property managers to easily create and track bulk remedial/risk actions with due dates and allocated PM to really help KPI management.
Slow manual communications
Using a specialist repairs and maintenance system, like Fixflo, will make compliance more straightforward by eliminating the need for manual communications and providing automated notifications to occupants and contractors regarding repair progress.
A dedicated system simplifies repair management, reducing stress and staff churn.
Difficulty keeping up with compliance
For a block manager, the year is packed full of tasks with strict deadlines. Keeping up with compliance responsibilities in block management can be an intense juggling act. Too much time spent figuring out when and where the next deadline is coming from can lead to significant delays in other important tasks and the risk of assets falling into noncompliance or disrepair. A robust proptech system can automate compliance reporting and document management, reducing onerous paperwork.
Automating compliance tasks means they will be done in time for any deadlines with little stress for the block manager. As a result, pressure on the manager to ensure regulatory compliance will be radically decreased. Imagine a world where key statutory and compliance servicing requirements are automatically instructed, freeing up the property manager’s time for relationship management.
Even if block managers can keep up with compliance procedures, it can be difficult to demonstrate this if the documentation isn’t in proper order. A compliance system will automate this and easily prove servicing evidence and jobs completed per building in set time frames. This could be a game-changer for a block manager’s business and customer service.
What objectives do these meet?
- Address specific operational pain points.
- Drive higher ROI.
- Ensure adoption.
- Support staff.
Final thoughts
Navigating the complexities of proptech procurement for block management doesn’t have to be daunting. By strategically implementing the right technology, managers can effectively address any pain points. Embracing these solutions can help block managers overcome challenges, optimise operations, and efficiently achieve their objectives.
