With this month’s focus on facilities, we wanted to highlight our software as a communal facility for any residents involved in the management of their block.
Manage Your Block has been brilliantly designed by the team at Residentsline Insurance to act as a central hub of information for RMCs and Resident Associations. Free to Residentsline customers and only £99 per annum to non-customers, Manage Your Block is an incredibly affordable solution to some age-old issues.
What Can MYB Be Used For?
Manage Your Block is a central hub for storing all relevant information about your block including:
- Insurance claims history
- Maintenance history
- Inspections and reports
- Risks assessments and reports
- Preferred contractor information
- Contact details for all residents
It can also be used to contact residents, for residents to contact you and to invoice for service charges (the service charge function carries an additional charge of £49 per annum). The system is cloud-based, meaning all the information and functionality can be used by anyone with a login, no matter where they are (as long as there’s internet where they are… we’re not magicians).
What Problems Does MYB Solve?
Essentially, Manage Your Block solves the issues of:
a) Where to store information safely and in line with GDPR
b) How to contact residents and contractors, keeping an audit trail
c) How to ensure that essential documents and records are always accessible
d) How to hand over the management of the building to a new Director when the time comes
Many Directors collate so much information during their time at the helm that it can be difficult to remember everything they need to hand over, or to know where to look for certain documents or contact details.
While some are very organised and hand over successfully, others are not so thorough…Manage Your Block makes the whole process simpler, easier and provides less room for error.
Residents can send you alerts if there is a problem that you need to be aware of. You can store, view and update a contact list for all of your residents. You can record all of your suppliers’ details so they are there for the next person who takes over. Ultimately, you are collating a history; you never know when you will need the information.
I am sure we can all think of many situations where we’ve been forced to rifle through masses of paperwork or files on a computer to find what we’re looking for. Much easier to keep it in one place and, when you chose to move on, simply pass the login details to the next person.
To find out more about Manage Your Block, head to our website, call us or send a message to [email protected] today. You can also find some tutorial videos for how to use the software here.
